Chances are, you’ve heard of Software as a Service. More and more, business have learned that it’s more cost-effective to hire platforms like software as a managed service, with a monthly cost of operation, than it would be to purchase and maintain that technology in-house. There are all sorts of SaaS applications, from email and CRM to storage and cybersecurity services. But not every aspect of your business can be done digitally. You still need paper for many aspects of your business, and where there’s paper, there are printers. Which raises the question… if you can sign up for Software as a Service, can you sign up for a print service? The answer is yes, and you may be surprised at just how cost-effective managed print services can be for your business.
How Do Managed Print Services (MPS) Work?In order to understand the value of a managed print application, it’s crucial to understand the difference between In-House printing and the MPS model.
In-House Printing: What Usually HappensStop me if you’ve heard this one: a small business owner or IT director walks into a big box store, or bargain shops online, and buys a fleet of desktop printers. They buy whatever’s the cheapest, and the printers are worked hard. When the printers need toner, a purchaser orders it from another big box office supply store. Nobody pays attention to how much it costs… after all, it’s just toner. The printers need it. What are you going to do? If a printer breaks? Well, that’s time and energy from the IT department that takes away from their more important tasks. And if they don’t know how to fix it… well, you could find a repair guy, but why bother when you can go back to that big box store and buy a replacement for less than 200 bucks? So desktop printers are treated as a disposable asset, and the regular supply and maintenance of the print fleet is all coming out of internal departments within the company. The costs aren’t being monitored or managed.
The Managed Print DifferenceOn the other hand, Managed Print is a fully comprehensive solution, designed to take the day-to-day maintenance of all your print devices off your plate. If printers break, a service technician comes around to fix them. All parts, labor, and toner are supplied. Fleets are organized as needed to improve efficiency. No time siphoned from the IT or purchasing departments. And all of it is available at a reliable, budgetable monthly fee.
Is Print as a Service Really Affordable?That monthly fee might be reliable, but is it affordable? At first blush, it may seem strange to think that a service that streamlines your process and adds convenience could actually be a cost-savings measure, too. Since when can you get more, and pay less? The answer comes down to efficiency. Why are print costs so high? Because desktop printers are, traditionally, not very efficient. Toner is expensive, especially when you’re buying toner that’s provided by the original manufacturer. And companies have treated desktop printers as disposable, so they incur replacement costs that aren’t necessary. Thorough and mature managed print services companies, on the other hand, will offer comprehensive Print as a Service.
- Service that can efficiently fix a printer that would otherwise be thrown away.
- Service that can provide high-quality toner at a lower cost than most big box office supply stores.
- Service that can provide a great overall strategy for your print environment to help lower your overall cost per page printed.