Not every security risk comes from outside your walls. Sometimes, it starts with an invoice sitting in someone’s inbox or a stack of papers waiting to be filed.
Paper documents, printed reports, and email attachments create unstructured data, information that’s difficult to track, protect, or properly dispose of. The more scattered it becomes, the greater your security risk.
The Hidden Risk in Everyday Workflows
Think about a typical workday: invoices arrive by email, HR forms are printed for signatures, and contracts are tucked into a filing cabinet “just in case.” Each copy adds another potential point of failure.
If a paper file is misplaced or an email attachment goes to the wrong person, sensitive data can easily fall into the wrong hands. It’s not just inconvenient, it’s risky.
A Better Way to Work: Secure Document Automation
That’s where automation and secure document management come in.
At Applied Innovation, we help businesses eliminate paper vulnerabilities by scanning and digitizing existing files through our backfile scanning service. Once your documents are securely digitized, they’re stored in DocuWare, our trusted content management platform designed to safeguard your most important information.
Here’s what that means for you:
- Your files are encrypted and stored safely in one centralized system.
- Only authorized users can view, edit, or share sensitive documents.
- Every change is tracked with version control and audit trails.
- You can access what you need instantly, no more shuffling through folders or inboxes.
Why Secure Document Management Matters
Whether it’s payroll, invoices, or employee files, paper and email aren’t just inefficient, they’re weak spots in your security strategy. Automating your workflows reduces human error, ensures consistent document handling, and gives you full visibility into where your information lives.
Reducing paper risk doesn’t just protect your data, it protects your reputation and your bottom line.
Better security starts with better document management.
Your data deserves more than a filing cabinet or an inbox, it deserves a secure system built to protect it.
Ready to strengthen your document security?
Let’s talk about how Applied Innovation can help you digitize, automate, and secure your business workflows.