I know you lay awake nights and ask yourself….
“What is the best scanning device…a copier or a dedicated scanner?”
The first step is to evaluate your documents to see what you have…
- Types of documents to be scanned
- Document size, weight and paper color
- Black & white, color or hard to read documents
- Single, double sided documents or a mixture of both
- Number of documents to be scanned
- Condition of documents
- Scanning speed required
- If someone has the copier monopolized with scanning, will there be problems in the office with other staff members who need it for other things?
- How comfortable will it be for a staff member to stand at the copier and scan box after box full of documents?
- Single & Double Sided Scanning including Folio Mode (scans a folded 11” x 17” putting it back together as a full-size image) and Skip Blank Pages
- Feeders can hold up to 500 pages, depending on the model selected.
- Scanning speeds from 25 to 130 pages per minute, again based on the model. Double sided would be twice as fast!
- Deskew (straighten a crooked image), Despeckle (takes those extra “copier” spots off the original) and punch hole removal
- Multiple “staple wounds” in the corners?Scanner rollers “pull” from the center of a stack of documents to avoid those wounds for clean scans.
- Automatic Page Size Detection – only scan the size with no black borders!
- They will scan card stock, pictures AND some of the lower end scanners will scan embossed insurance cards and drivers’ licenses!
- Automatic Text Recognition – scan the document in portrait and it will “read the text” and rotate it back to “landscape” for easier viewing.
- Staple Detection
- Text Enhancement – for enhancing those hard to read documents
- Count Mode/Verify Count Mode to ensure you have scanned all documents
- Double Feed Detection
- Ultra-Sonic Detection with sounds waves
- Detection by length