Feeling like you’re swimming upstream with the amount of paper documents in your office? Drowning is not an option when Backfile Scanning, also known as Backfile Conversion, is part of your office playbook. Paper records can take up large amounts of space, are time consuming to search through, and can result in total loss if there is a natural disaster.
“86% of employees say they usually experience difficulty searching for office files when they need to and spend 18 minutes on average searching for a particular document,” according to a study by Finances Online. It may seem like a lofty statistic, but the reality is, most businesses are experiencing similar productivity loss. Recognizing the benefits of Backfile Scanning are easier than you may think.
What Is The Backfile Scanning Process?
The process begins with a plan: Applied experts analyze your existing document types, the volume of documents, and how frequently you need to access the information.
Pack up the documents you want converted to digital files and we’ll bring our secure trucks to collect the files and safely transport them to our conversion facility.
Our expert technicians scan and index documents into searchable PDFs. We offer a Quality Assurance Check to ensure you are satisfied.
We return digital files you can import into an Electronic Content Management System and return or securely dispose of the original documents.
5. Destruct and Plan Go-Forward
As your business produces more paper, we can support you with tools to handle and manage your documents electronically, and assist in reliable, secure shredding.
Moving towards a paperless workforce is within reach. With a few easy steps in the backfile scanning process, you can save time, money, space, and headaches. Speak with one of our experts to get started today.
We’re always available to support your scanning and paperless needs. Applied Innovation experts are just a call, click, or visit away with offices in Michigan, Indiana, Ohio, and Tampa, Florida.