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Backfile Scanning Services

Digitize archived files and make them available to everyone on your team, regardless of location.

Applied Scanning Services are for any business needing to easily store, search, and retrieve critical business information.

No matter what business you’re in, or which customers you serve, paper files can be a challenge. The longer you’ve been in business, the larger the challenge can become. With Scanning Services from Applied Innovation, our experts assess your existing documents and, with state-of-the-art high-speed scanning equipment, convert those critical business documents into easy-to-manage digital files. No more manually searching through file boxes or going off-site to your records storage location. Digitized documents improve employee productivity and enable hybrid and remote work, because your documents are accessible from any computer system and network.

Centralize Access

When you complete a scanning project, all documents are digitally stored in a central location, allowing your staff to gain direct access to up-to-date information.

Improve Productivity

Your employees won’t need to spend time digging through filing cabinets for important documents. When files are digitized and indexed, you can retrieve data easily.

Improve Document Security

Scanning solutions ensure information from employee or client records, financial reports, and more are kept safe in a digital format.

Save Time and Money

When your documents are scanned and digitized, they can be found electronically within a matter of seconds – saving you time and money.

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Our Scanning Process

1

Assess

The process begins with a plan: Applied experts analyze your existing document types, the volume of documents, and how frequently you need to access the information.

2

Assemble

Pack up the documents you want converted to digital files and we’ll bring our secure trucks to collect the files and safely transport them to our conversion facility.

3

Convert

Our expert technicians scan and index documents into searchable PDFs. We offer a Quality Assurance Check to ensure you are satisfied.

4

Deliver

We return digital files you can import into an Electronic Content Management System and return or securely dispose of the original documents.

5

Go Forward

As your business produces more paper, we can support you with tools to handle and manage your documents electronically. 

Choose Scanning Services from Applied Innovation

Trusted Experience

You can count on us to get the job done, the right way. Our highly experienced team works with you by analyzing your business in its current state and developing a plan to move your business forward. Our friendly, expert technicians deliver the best in service and support.

Accessibility

Applied Innovation Scanning services help move your business forward. Paper documents are converted to digital assets storable in the cloud. By converting existing paper assets, you can reclaim valuable real estate, improve employee productivity, and enable hybrid and remote work.

Security and Confidentiality

Applied meets the highest level of security and compliance standards and is certified to handle all types of documents, including legal paperwork, financial records, and government records. We have several security measures in place to ensure your information remains safe and secure, from employee background checks to advanced IT security systems. You can be assured documents remain confidential and protected throughout the entire process.

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Scanning Equipment

Microfilm Scanners

For customers who need to process their own files, Applied offers digital microfilm scanners for purchase. These scanners feature high-quality viewing on standard and wide screen displays, and also offer cost-effective printing capabilities. The equipment is able to read, print, scan, and digitize your documents.

Learn more in our FAQs
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"Applied Innovation is an integral part of our day-to-day business. They help us make things the way they need to be, streamlined and simplified for our end users."

Catholic Charities West Michigan

Supported by the Grand Rapids team

Frequently Asked Questions

Quantity doesn’t matter! If you have a few boxes or a warehouse full of old documents, we can tackle your project.

All types and sizes of paper including, but not limited to: blueprints and plans, books, video/audio files, microfilm, microfiche, and more.

Our team will box up your documents and files and transport them to our secure processing facility. We can provide this service at your location for an additional cost.

Simply let us know what you need and where it might be found within your files. We will search for it, scan it, and upload it to a secure location. We’ll send you a secure login and password to download the information; our response time is 24 hours or less.

Applied Innovation provides the boxes and staff to box it up for you.

Every scanning project is different. Our experts provide an accurate and detailed estimate of your project. Proposals are based the following:

  • The number of hours it takes for document preparation, like removing staples and paperclips
  • What types of information need to be converted to digital. For example, are they single or double-sided pages?
  • The overall quantity that is being digitized, such as number of boxes, cabinets, etc.
  • Indexing, or how you want the images identified to locate the documents afterwards. And if you want the information text searchable (OCR).

Information is normally scanned to PDFs, however we can provide whatever file format you need. We also provide all digitized information and indexing on a USB media stick for you to upload to your storage destination of choice.

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