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Bonnie VanSledright, Content Producer

The Top 10 Benefits Of Managed Print Services

In today’s fast-paced world, every organization is constantly seeking ways to cut costs and improve efficiency. While many areas of your business might come to mind when thinking about expenses, one often overlooked area is your desktop printers. Toner costs, frequent print replacements, and unexpected breakdowns can all contribute to hidden costs that slowly add up over time. To tackle these challenges, more and more organizations are turning to Managed Print Services (MPS). Whether you’re new to the concept of MPS or curious about its suitability for your organization, this article outlines the top 10 benefits of MPS that you should consider.

Top 10 Benefits of MPS That You Should Consider

1. Save Time (and be more efficient)

Let’s start with a simple question: what do you do when a printer malfunctions? Common responses involve throwing it away, calling IT for repairs, or attempting a DIY fix. All these approaches share a common drawback: they consume time. With an MPS program, you can simplify the process by making a single phone call to a professional service technician, allowing your team to focus on more critical tasks.

2. Increase Flexibility

Every organization is unique and constantly evolving. MPS programs provide the flexibility to adapt to your changing needs, from adding or removing printers to adjusting printing volume and routing print jobs efficiently. An MPS partner you can trust will help keep your costs contained, no matter your changing print needs.

3. Improve Productivity

Printer-related tasks can divert your team’s attention from more important work. An MPS solution keeps your print fleet running smoothly, providing service and supplies without disrupting your employees’ productivity.

4. Free Up Cash Flow

MPS programs offer a cost-effective alternative to purchasing new printers outright. They can take over your existing print fleet, reducing up-front investments, or lease new devices at reasonable monthly rates. Additionally, by covering maintenance and supplies, MPS frees up your cash for more essential investments.

5. Be More Environmentally Friendly

Reducing waste, both in terms of paper and toner, is crucial for a greener environment. MPS programs help monitor usage and manage printing workflows to minimize waste. They can also facilitate toner cartridge recycling and support initiatives like PrintReleaf to reduce your environmental footprint.

6. Control Your Costs

Gaining visibility into your printing expenses is a significant benefit of MPS. It helps you understand your print usage an spending, enabling you to identify cost-saving opportunities. MPS providers can offer reliable, high-quality toner at more affordable costs and provide service and supplies at predictable monthly costs.

7. Tighten Your Information Security

Print security is essential, especially in industries like healthcare and finance. MPS providers can help implement secure print technology for communal devices, ensuring sensitive documents don’t fall into the wrong hands.

8. Adapt to Changing Needs

As your organization changes, so do your print needs. A good MPS provider will tailor a solution that evolves with your organization, whether you’re going paperless, acquiring new departments, or relocating.

9. Know You're Covered

Managing your own devices involves uncertainties regarding toner quality, parts availability, and repair costs. MPS programs eliminate these concerns by covering service, parts and toner under your agreement.

10. Increase Device Uptime

Maintaining functional equipment is crucial for productivity. MPS providers offer proactive service with preventative maintenance, increasing the lifespan of your print fleet. Some even provide “hot swap” backup printers and loaner devices to minimize downtime.

In conclusion, embracing Managed Print Services can be a game-changer for your organization. It streamlines your print management enhances efficiency, and brings a host of benefits that have a direct impact on your bottom line. At Applied Innovation, we understand the importance of effective print management and partner with you to ensure you make the most of these MPS benefits. Whether you’re looking to save time, control costs, or improve your environmental footprint, our team is here to assist you on your journey towards more efficient and cost-effective printing.

Applied is focused on customer service and dedicating experts to each client to help them find the best solutions that achieve your company’s goals while being mindful of costs. We pride ourselves on understanding your business requirements and goals to improve collaboration and achieve what you need for your employees and clients.

We’re always available to support your unique technology, imaging, or automation needs. Applied Innovation experts are just a call, click, or visit away with offices in Michigan, Indiana, Ohio, and Tampa, Florida. Ready to take the next step? Send us a message below: