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Bonnie VanSledright, Content Producer

5 Reasons to Outsource Print and Imaging Services

Businesses that rely on in-house print and imaging services expect convenience and cost savings as a result. But the reality usually looks quite different. Print supply and repair costs quickly get out of control, quality suffers, technology integrations become a challenge, and lax security can lead to compromised data. Given this backdrop, it’s no surprise that more and more businesses are choosing to look for a partner who can manage their print and imaging services.

If your company is considering outsourcing imaging and print services, you’ll want to partner with a technology company that gets it…all of it. You need a print and imaging solution that works with your current infrastructure and IT team seamlessly, with no disruptions or downtime.

Because every situation is different, it’s important that your partner can customize a plan that fits your specific print and imaging needs. There is no “one-size-fits-all” solution. You should choose a tech partner that takes into account the unique requirements of your business.

The decision to outsource these services should be backed by a responsive and knowledgeable team that knows exactly what to do if things don’t go as planned.

Here are 5 reasons to consider outsourcing your print and imaging services:

1. Take Advantage of Advanced Technology with Sophisticated Integrations

When considering revamping your current technology, think about selecting a partner that can integrate with any existing software or machines that you already have in place. If you have a customer management system or invoicing system, the last thing you want is downtime or technical errors. You want to ensure that the partner you select can work seamlessly with those systems.

2. Save Money with Increased Productivity, Lower Maintenance Time, and Higher Accuracy

If you are looking for the trifecta of business needs, you should consider that upgrading your equipment will help you succeed, because time actually IS money. With new machines, managed print services, and automation, you can anticipate leaps in productivity, lower maintenance time, and increased accuracy.

Consider the common scenario of a printer failure: it takes three people to troubleshoot, unstick, replace, jiggle, start, restart, reset, unplug, and hit the machine just for it to continue to display an error. That is time wasted. With upgraded print and imaging services and a service partner available any time you need them, your team can focus on more productive tasks. Read more about how outsourcing can increase efficiencies in this story from the Tampa Bay Buccaneers. In addition, repeatable tasks can be automated, resulting in reduced human error and giving your team more time. All these perks equal money saved.

3. Solutions for Any Size Business, One Location, or Multiple Locations

Whether you have a small team in one location or you’re a crew of thousands across the country, you want a solution that fits — for what your company is today and what it might look like in the future. You want a technology partner that thinks…and grows with you.

4. Reduced Waste

By enforcing print policies, analyzing usage, and making smart print choices, you can reduce waste and your environmental footprint. Managed Print Services can help you control all of your equipment from one central location, making it easier to keep an eye on usage. Consider that older, single-task machines may not save you any money. Managed Print Services aligned with new, multi-function machines can reduce waste by monitoring and reporting on print volume — allowing you to keep printing on track and save money at the same time. Simple solutions, like using your printer’s technology for double-sided printing, can reduce waste by up to 50%. Also, newer machines actually use less power to run.

5. Increased Security

Releasing print jobs with sensitive information doesn’t have to be a cause for concern. With Print Management software, you can protect your data before, during, and after you hit ‘print.’ Users send jobs to a central queue, and jobs are only released to the printer when the requester is standing in front of it, ensuring that sensitive data doesn’t end up in the wrong hands.

At Applied Innovation, we have over 35 years of print and imaging expertise, 500+ team members, world-class brand partners, and a passion you’ll rarely find in a business like ours. Plus, as an independent dealer, we have the autonomy to always do what’s right for you.

Whether your goal is adopting new technologies, making smarter use of your existing print solutions, or maybe a mix of both, our people are always available. And always happy to help.

We’re always available to support your unique technology, imaging, or automation needs. Applied Innovation experts are just a call, click, or visit away with offices in Michigan, Indiana, Ohio, and Tampa, Florida.

To read more about the businesses Applied has supported with print and imaging services, check out these case studies: