The old saying goes; “you only get one chance to make a first impression.” This is particularly true in terms of the new employee experience. According to the Society for Human Resource Management, 69% of employees are more likely to stay with a company for three years if they have a great onboarding experience.
In many companies, the first thing a new employee does is fill out a stack of forms so they can get paid, enroll in benefits, and access policies and procedures. If new hires are asked to fill out numerous paper forms, they spend significant time on their first day sitting at their desk rather than getting familiar with their job responsibilities and meeting their colleagues.
With web forms, the new employee fills out onboarding data once which automatically populates all required forms on the back end. Online forms can be filled out at home before the new employee even starts the job. These forms are then stored in a secure centralized digital repository. The automated system can then email a digital welcome kit that covers logistics such as details on the dress code, parking, and who to ask for when they arrive. The kit can also include information about the company’s mission and values, and what the employee can expect on the first day.
Using workflow to further simplify internal processes, your HR team can create an onboarding checklist of required tasks, including acknowledgement of employment, confidentiality agreements, an employee handbook and initial training plans. It can also streamline new hire provisioning to make sure employees have all supplies, from a computer to a building key, that are needed on day one. Automated onboarding sends email notifications to all team members who are involved in the process to ensure each is task is done in a timely manner.
Software integration tools ensure that your document management solution integrates with your HR and accounting software, ERP and intranet, so employee information you collect via web forms can flow from one system to another – making the data consistent, actionable, and valuable across your entire organization.
We’re here to help make your life easier and provide a great first impression. Fill out the form below for a free consultation. I promise you’ll be surprised at how cost efficient a software solution can be, not to mention the ease of deployment.
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